Microsoft Office For Mac Manual

17-04-2021 by



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Microsoft Office For Mac Multiple Users

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Applies to:Office for Mac, Office 2019 for Mac

To use Office for Mac in your organization, it needs to be activated. How you activate Office for Mac depends on whether your organization has an Office 365 (or Microsoft 365) plan or has a volume license agreement. But in both cases your users won't have to enter any product keys.

  • The identifiers for the Office apps, such as Word and Outlook, can be used for Office for Mac (from an Office 365 or Microsoft 365 subscription plan) or for Office 2019 for Mac (either a retail or a volume licensed version). If an update is pending for MAU itself, that update must be applied before any applications can be updated.
  • Thank you for your feedback! It sounds like it might be helpful to connect you to one of our Office support agents.
  • Get Outlook for Mac Outlook is included with Microsoft Office 365. Faculty and staff with full-service SUNet IDs can download Microsoft Office for Mac via webmail for free. See the Microsoft Office page for more information. Configure Outlook You can configure Microsoft Outlook to access your Office 365 account by setting up an Exchange connection.
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Note

If you're an Office user trying to activate a personal copy of Office for Mac, follow these instructions instead of reading this article.

Activate Office 365 versions of Office for Mac

If your organization has an Office 365 (or Microsoft 365) plan, make sure you assign each user a license for Office before you deploy Office for Mac to your users. If you don't assign a user a license, you can still deploy Office for Mac to that user, but the user won't be able to activate and use Office.

Microsoft Office 2019 Mac Manual Pdf

For Office 365 (and Microsoft 365) customers, Office for Mac activates by contacting the Office Licensing Service on the internet. The Office Licensing Service keeps track of which users are licensed and how many computers they've installed Office on.

After you deploy Office for Mac, your users are prompted to activate Office the first time they use it. Make sure users are connected to the internet when they activate Office.

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On the Sign in to Activate Office screen, users should select Sign In, and then enter their email address and password. After they sign in, users may see an alert asking for permission to access the Microsoft identity stored in their keychain. They should select Allow or Always Allow to continue.

While you can deploy Office for Mac for your users, your users need to sign in and activate Office for Mac for themselves. That's to ensure that the Office Licensing Service properly associates Office for Mac with the correct licensed user.

A program on the Mac, the Office365ServiceV2 daemon, runs once a day to check the user's subscription status. The computer must be connected to the internet to contact the Office Licensing Service. If the computer can't contact the Office Licensing Service after nine days, the user sees a warning message when working in an app.

If the computer can't contact the Office Licensing Service after 30 days, Office goes into reduced functionality mode. This means that the user can open, view, and print existing documents in an Office app, but can't create or edit documents. The user also sees a message in the app that most features aren't available. After the user connects to the internet and the subscription status is verified, all the features of Office are available again.

For each user that you've assigned a license to, you can deploy and activate Office for Mac on up to five Macs for the user. If you need to provide Office for Mac on a sixth computer for a user, you need to deactivate an existing installation first. Deactivating an installation doesn't remove Office for Mac from the computer. Instead, the installation goes into reduced functionality mode.

Users can sign into the Office 365 portal to deactivate an existing installation by going to My account > Install status > Manage installs. Or, you can deactivate an installation as an Office 365 administrator. Sign into the Office 365 portal, go to the admin center, and then go to Users > Active Users. Select the user, and then choose Edit for the Office installs property of the user.

Activate volume licensed versions of Office for Mac

To activate a volume licensed version of Office 2019 for Mac, use the Volume License (VL) Serializer. You can download the VL Serializer by signing into the Volume Licensing Service Center (VLSC). You run the VL Serializer on each computer. By doing this, your users won't see any activation prompts when they first open Office 2019 for Mac.

For more information, see Overview of the Volume License (VL) Serializer.

Related articles

Get Outlook for Mac

Outlook is included with Microsoft Office 365. Faculty and staff with full-service SUNet IDs can download Microsoft Office for Mac via webmail for free. See the Microsoft Office page for more information.

Configure Outlook

You can configure Microsoft Outlook to access your Office 365 account by setting up an Exchange connection. An Exchange connection provides access your email, calendar, contacts, and tasks in Outlook.

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Note: Two-step authentication may also be required.

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  1. Launch Outlook.
  2. On the Outlook menu, click Preferences and then click Accounts.
  3. Select Exchange or Office 365 for the account type
  4. Enter the following information for your Exchange account:
    • Email Address: your @stanford.edu email address
    • Method: User Name and Password
    • User name: sunetid@stanford.edu
    • Password: your SUNet ID password
    • Configure automatically: checked

  5. Click Add Account.
  6. A message displays asking whether you want to allow the Outlook autodiscover server to configure your settings. Check Always use my response for this server and click Allow.
  7. Your Exchange account settings display. Close this window.




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